Honors College Extended Research Travel Grants

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You’ve found the perfect opportunity to collect data or participate in an experience for your honors thesis over two months in the summer. But how will you cover the budget?

We can help! The Honors College awards competitive Extended Research Travel Grants to students who will be conducting research for at least eight weeks. This grant is available for both domestic and international travel.

  • You may apply for funding to perform undergraduate scholastic, creative or experiential research for a minimum of eight weeks. You must be actively engaged with research the entire time period.
  • Research activities can include a site visit, research in an archive, data collection, or other travel purpose associated with your research.
  • Your experience must include at least 6 hours of credit, if traveling in the summer. If you intend to apply for a grant during an academic semester, please contact Dr. Jennie Popp at jhpopp@uark.edu to discuss credit requirements. Credit can be given by the program or university you are working with or by the UA (such as thesis hours or an independent study – you should work with your research mentor and academic advisor to determine what could work).
  • This experience can be independent research, meaning you are not hosted by a second mentor, an institution, or a nonprofit organization, as long as your UA research mentor approves this travel. However, research that is hosted is preferred.  Independent research might include working in an archive or in a row crop field or conducting video or paper surveys with individuals. Hosted research might include any of those, under the supervision of a research mentor at a research institution or working in a professor’s lab at another university or collecting survey data while volunteering with a nonprofit.
  • Please note that the Honors College will not fund research-related travel in a country that has a U.S. Department of State Travel Warning.

Need to be abroad for just a short time? Students who need funding for research-related trips lasting fewer than eight weeks should apply for the Honors College Short-Term Research Travel Grant instead.

  • You must be an honors student in good standing, including the minimum 3.50 cumulative GPA (3.330 minimum for architecture students after their 5th semester). This includes having the minimum GPA at time of application, award, and departure.
  • You must be an active Honors College member and an undergraduate at time of application and travel.
  • You must have a minimum of 6 completed honors credit hours taken at the University of Arkansas prior to application. (Note: Some exceptions may be made for transfer students with more than 60 hours from their transfer institution. Contact Dr. Jennie Popp at jhpopp@uark.edu to discuss.)
  • You must be enrolled as a regular full-time student in a course of study during the academic year.
  • Students found responsible for academic integrity violations or violations of the Code of Student Life are not eligible to apply for or receive Honors College grants for at least one year after being sanctioned.
  • Extended research travel is independent student travel. You will be required to register your travel with the university. However, you are not taking part in a University of Arkansas affiliated program. If you are traveling internationally, the Study Abroad Office will help prepare you for your travel, but your trip is not overseen by the Office of Study Abroad or the Honors College. If you are traveling domestically, you are responsible for your own budget preparation. Neither the Office of Study Abroad nor the Honors College will oversee your travel. It is your responsibility to identify an emergency contact on the ground and to make adequate preparations in regard to your safety while traveling. In order to help you prepare, students awarded this grant will be required to fulfill the following stipulations:
    • All students will register their travel with the university.
    • All students will identify an emergency contact at their location that they can go to for support.
    • Students traveling internationally will be required to purchase travel medical insurance through the Office of Study Abroad.
    • Students traveling internationally will also be required to attend a pre-departure meeting with the Office of Study Abroad.
  • Under no circumstances will a student be given funding to travel to a country that has a U.S. State Department Travel Warning.

The Extended Research Travel Grant has a two-part application.

  • Applicants will first submit a preliminary proposal by December 1. The proposal will summarize your research question and what you plan to accomplish through this funding. You will also identify a project partner at the location who will supervise your intended research, as well as an emergency contact who you can go to at your destination for support. These two contacts can be the same person.
  • Grants will be awarded based on the preliminary proposal. However, the award is conditional on the successful completion of the final research proposal, and all required research protocols by April 1. A letter from your project partner or organization confirming they will supervise you by April 1 is not required, though submission of this letter is preferred and will increase the likelihood of funding. The final proposal will include a detailed work plan and timeline. Revisions may be requested before approval is given.
  • Note: We understand that the preliminary proposal may be written with limited knowledge of what the research experience will look like, and some details will be further fleshed out or even changed in the final proposal.
  • All of the details about the application can be found on the “Apply” tab.
  • Amounts vary depending on the type of travel, the relevance and impact to your professional and research goals, and the quality of your proposal.
  • These grants are highly competitive.
  • You are expected to leverage all of your other sources of funding, such as SURF grant travel funds, scholarships and fellowship funds, and any college or departmental funds, if available.
  • You cannot use Honors College funds for rental cars. You may use your own car or public transportation (taxi, train, plane, bus, etc.).

Typical funding:

  • Domestic travel: up to $2500
  • International travel: up to $5000

Student Application Deadlines

  • Preliminary proposal is due December 1, 4:00 pm. Faculty must submit their letters of recommendation by December 5.
  • If the preliminary proposal is accepted, the final research proposal is due April 1, 4:00pm. Your research mentor must send his or her approval of your final project by April 5.

Typically, funding decisions will be made within 4 business weeks after the application deadline.

Questions? Contact Chelsea Hodge at cew003@uark.edu or (479) 575-3127.

 

First step: For the Preliminary Proposal, prepare the following items, which must be submitted using the Extended Research Travel Grant Preliminary Application by December 1.

Your resume should be a succinct, compelling outline of your experience and academic work.

  • 2 pages maximum.
  • Your resume should be a succinct, compelling outline of your experience and academic work.
  • We recommend that you review the online resume resources provided by the Career Development Center.
  • You will upload and attach a PDF of your resume to the application.

Prepare a 2-page summary of your research question and how the extended research experience will contribute toward your research.

Prepare a 1-page plan of how you will prepare for the research travel experience over the semester before you go (i.e. scheduling interviews, collaborating with your nonprofit host, etc.)

Prepare 3-5 sentences explaining how this will contribute to your scholastic, creative, or experiential honors thesis.

 Provide the name, email, and phone number of your local contact (at the destination) who you can contact in case of emergency.

Using the Honors College Extended Research Travel Grant Budget Worksheet, prepare a travel budget that includes:

  • Total cost of transportation
  • Meals
  • Lodging
  • Any other relevant costs
  • Any other funding sources that you have to help pay for the travel, including: SURF or Honors College Research Grant, fellowship or scholarship funds, departmental or college funds, mentor funds, personal funds, or other sources of funding that may be available.

This budget is your best estimate of costs. If your preliminary proposal is accepted, you will submit a final budget. If traveling internationally, you will be required to meet with the Office of Study Abroad to formulate a final budget. If traveling domestically, your budget will need to approved by your advisor.

  • Ask your faculty mentor to submit the Research Supervision Form. Let your mentor know that s/he will receive an email from honors@uark.edu with instructions on how to submit their recommendation form, once you have submitted the form.
  • The form will ask you to provide the name, title and email addresses of the faculty member mentoring your research.
  • Important Tips: 
    • Contact your mentor early - these forms are important and require information about you, your research and your proposed travel.
    • Direct your mentor to our Recommendation Guidelines for information on what the form will ask.

Provide the name and email address of the head of your department. Your department is that of your primary major. Let your department head know that s/he will receive an email from honors@uark.edu asking if s/he approves of your proposed travel. Your travel plans must be approved by your department for you to be awarded funding.

Prepare a single document in PDF format that includes, in this order:

  1. Academic Resume
  2. Current Transcript
  3. Research Summary
  4. Preparation Plan

Note: Please make sure your combined PDF file is under 10MB. Your application will not submit properly if your document is larger than this. 

The form will prompt you to upload the PDF document and your Excel budget sheet.

To convert Word documents into PDF format:

  • You can select "save as" from the File menu, then select PDF format.
  • Or you may download software to convert text files to PDF.

Not sure how to create a single PDF from multiple files?

  • You can work within Adobe to combine multiple files (go to File, then Create, then Combine Files Into Single PDF).
  • Or you can print and scan all of your documents to create a single PDF.

The maximum size for a single file upload is 10 MB. You can upload a maximum of 20 MB for the entire form..

 

Fill out and submit the Extended Research Travel Grant Preliminary Proposal Application by December 1, 2017.

Typically, funding decisions will be made within 4 business weeks after the application deadline.

 

If your preliminary proposal is accepted, you will prepare the following items for the Final Research Proposal, due by April 1.

  • 5 pages maximum.
  • Craft a well-written, carefully documented research proposal that shows you know something about your field and project. Typically all research proposals will include a problem statement/justification, background/literature review, and a methods section. The structure of these will vary depending on your discipline and whether this is a scholastic, creative, or experiential thesis proposal. Please direct questions to Dr. Jennie Popp at jhpopp@uark.edu or 479-575-7381.
  • Be sure to answer the following questions:
    • Is the proposed research/scholarly activity of value to your field of study? How (and why)?
    • Is the project of sufficient difficulty to challenge you?
    • Will the project teach you skills that are transferable to other research endeavors/scholarly activities?
  • Address the feasibility of the project (i.e., is the project reasonable for you to pursue with available facilities?
  • Include a detailed work plan for the extended research travel. Explain what you will do on a weekly, even daily, basis and how this plan will help you achieve your research goals. In addition, explain what work will need to be done upon your return to finish the project (i.e., analyzing the data you collected while traveling).
  • Only proposals with detailed, thorough work plans will be funded. Any version of “I will figure it out when I get there” is not acceptable.

Submit the final budget that was approved by Office of Study Abroad (international travel) or your advisor/mentor (domestic travel). Use the Honors College Extended Research Travel Grant Budget Worksheet.

  • With the help of your mentor, submit the appropriate Research Protocols to Research Compliance at the University of Arkansas. Submit these protocols as early as possible, as it will take Research Compliance a while to review your submission. You must have proof of Research Compliance approvals or exemptions when you submit the Final Research Proposal.
  • If you are travelling internationally, you must research what, if any, research compliance regulations your destination country has in place. On the Final Research Proposal form, you will be asked to describe what these regulations are and what you have done to fulfill them. It is vital that you are prepared for the country’s regulations before you depart.

Provide the name, title and email address of your research mentor. Let your mentor know that he/she will receive an email from honors@uark.edu with instructions on how to submit the project approval form. Your mentor must approve your research proposal before funding can be awarded. Be sure to share your description of proposed research and work plan with your mentor before submitting the Final Research Proposal to us.

 

If available, submit a letter from your project partner or organization confirming they will supervise you. This letter is not required, but submission of this letter is preferred and will increase the likelihood of funding.

Fill out and submit the Extended Research Travel Grant Final Proposal by April 1, 2018.

Questions?  Contact Chelsea Hodge at cew003@uark.edu or (479) 575-3127.

 

 

Congratulations! What’s next?

The two-part application process has a two-part acceptance process:

 If your Preliminary Proposal is conditionally accepted, submit the Extended Research Travel Grant Preliminary RSVP. If you accept the conditional grant, you acknowledge that you will only receive the funding if you complete the Final Research Proposal.

Once you successfully complete the Final Research Proposal, submit the Extended Research Travel Grant Final RSVP.

After accepting the final grant, read the information below carefully so that you fully understand what you need to do to ensure your funding.

  • You must complete grant acceptance forms before your stipend funds can be distributed.
  • Funds cannot be disbursed until all research compliance requirements have been met and the Honors College is notified of such.
  • Once the paperwork noted above is completed, your stipend funds will be deposited in your UAConnect account on a monthly basis, at the beginning of the term of travel.
  • Funds will be applied toward your UAConnect account and will be released only if there is no outstanding balance (i.e. U of A charges for tuition/fees, library/DPS fines, Health Center charges, etc.) at the university.
  • Funding will be terminated if you discontinue the project at any time, drop below full-time status, drop out of the Honors College or do not meet the research mentor's expectations.
  • In the event that you present your grant-supported research at a conference or meeting, or publish your work, you must acknowledge Honors College support. See Credit Your Grant for more details.
  • You must agree to all conditions of the grant.
  1. Visit the Student Travel Information web page and read the Student Travel Checklist and Policy, then fill out the following forms:
    1. Student Travel Notification Form. Submit to the Dean of Students, ADMN 325.
    2. Student Information Request Form. You will need three copies; submit one copy to your faculty mentor, one copy to the Dean of Students, ADMN 325, and one copy to the dean of your college of enrollment (Fulbright College, Walton College, etc.)
    3. If traveling internationally, fill out the Independent Student Travel registration form through the Office of Study Abroad.
  2. Send copies of both forms to the Honors College, after you have submitted them to the appropriate offices. If traveling internationally, forward the email confirmation of the Independent Student Travel form to the Honors College. Submission to the Honors College is meant to confirm you have registered your travel. We will not forward any forms for you, nor does submitting to the Honors College replace submission to the Dean of Students, your mentor, or the dean of your college. You must submit all documents or your funding will be terminated.

 

If you will be driving, fill out an Authorization to Operate Motor Vehicle Form and take to Risk Management, ADMN 321, at least 7 days prior to the trip to allow time for checking driver records. You will also need to watch the driver safety video (required) in Room A665 of the Arkansas Union (above the Computer Lab in the Office of Student Activities).

  • The Honors College Extended Research Travel Grant can only be used for the research project in the funded proposal.
  • To receive your funding, you must be an active member in good standing with the Honors College, including maintaining the 3.5 cumulative GPA (3.33 for Architecture students after their fifth semester) at time of application, award, and departure. You must also have completed 6 hours of honors courses on this campus and have every intention of completing the honors program.
  • Significant research timeline deferrals or extensions or changes in your research project must be approved by the faculty mentor and the Honors College.
  • When accepting this award, you agree to share your research experiences through our Honors College blog at least once, with a photo. You also agree to complete a report submitted within two weeks of the grant period ending date. Visit Research Grant Documentation for more details on blogging and reporting. Failure to submit the documentation materials will result in your grant funds being revoked.
  • You must uphold the highest standards of academic integrity and student conduct, which are expected of all honors students.
  • You must have every intention of completing the honors program, and will do so to the best of your ability.
  • Failure to abide by these conditions will result in your grant funds being revoked.
  • You must file at least one Honors-College-approved blog entry and digital photograph of yourself within two weeks after the end of the funded period. 
  • You must also submit a 4-6 page written report within one month after the end of the grant period. This report will describe your research activities abroad and how they have contributed to your thesis. The last paragraph of your report should provide an estimation of the semester in which you will defend the thesis that was funded by this research grant. Any questions about reporting guidelines, please contact Chelsea Hodge at cew003@uark.edu or 479-575-3127.
  • Report, blog(s), and photo(s) must conform to the formats and submission directions provided on the Travel Grant Documentation page of this website.
  • Do not put confidential information or export controlled information in reports or blogs.
  • You must consent to and authorize the use of and reproduction by the University of Arkansas, of any and all descriptions, photographs or other documents related to the funded research, for educational and promotional purposes.
  • You must uphold the highest standards of academic integrity and student conduct, which are expected of all honors students.
  • You must have every intention of completing the honors program, and will do so to the best of your ability.

 

Questions? Contact Chelsea Hodge at cew003@uark.edu or (479)575-3127.