Honors College Short-Term Research Travel Grants
You've found a treasure trove of documents pertaining to your thesis topic at an archive in Washington D.C. but your no-frills budget won't cover the copy fees, much less the airfare.
We can help! The Honors College competitively awards Short-Term Research Travel Grants to honors students for scholastic, creative, or experiential research for up to eight weeks. You can request funds to perform undergraduate research, such as a site visit, research in an archive, data collection, or other travel purpose associated with your research activity. Funding is available for domestic or international travel.
The Short-Term Research Travel Grant funds research trips that are up to eight weeks long. Researching for eight weeks or more? Consider applying for the Extended Research Travel Grant.
- You must be an honors student in good standing with the honors program in the college or school of major, including the minimum 3.50 cumulative GPA (3.330 minimum for architecture students after their 5th semester). This includes maintaining the minimum GPA at time of application, award, and departure.
- You must be an active Honors College member and an undergraduate at time of application.
- You must have a minimum of 6 completed honors credit hours taken at the University of Arkansas prior to application. (Note: Some exceptions may be made for transfer students with more than 60 hours from their transfer institution. Contact Dr. Jennie Popp at firstname.lastname@example.org to discuss.)
- You must be enrolled as a regular full-time student in a course of study both at time of application and travel. Some exceptions may be made in the summer. Contact Dr. Jennie Popp at email@example.com to discuss.
- Students found responsible for academic integrity violations or violations of the Code of Student Life are not eligible to apply for or receive Honors College grants for at least one year after being sanctioned.
Please note that the Honors College will not fund research-related travel in a country that has a U.S. Department of State Travel Warning.
- Amounts vary depending on the type of travel, the relevance and impact to your professional and research goals, and the quality of your proposal.
- These grants are highly competitive.
- You are expected to leverage all of your other sources of funding, such as SURF grant travel funds, scholarships and fellowship funds and any college or departmental funds, if available.
- You cannot use Honors College funds for rental cars. You can use your own car or public transportation (taxi, train, plane, bus, etc.).
- Domestic travel: up to $1,250
- International travel: up to $2,500
Reviewers will consider:
- Quality of your proposal
- Strength of your mentor letter of support
- Your existing scholarships, financial aid, and other outside source funding that can be applied to the travel
- Academic relevance to your research, educational and professional goals
- Your progress in and commitment to your honors program of study
- Travel cost
- Amount of funding requested
- Availability of funds
- Number of previous Honors College grants awarded - preference may be given to students not funded before
Student Application Deadlines
Short-Term Research Travel grant proposals are due on the first day of each month and will be reviewed and decided on a monthly basis. Proposals are due at least two months before your intended travel. For example, if you plan to travel in July, apply for the travel grant in March or April, if possible, and no later than May 1.
Questions? Contact Chelsea Hodge at firstname.lastname@example.org 479-575-3127.
Required Application Materials
Prepare the following items, which must be submitted using the Short-Term Research Travel Grant application form by the appropriate deadline.
Like all of our other grant programs, you must be in good standing with your honors program at the time of application, award notification, and departure. This includes maintaining the minimum GPA required for the Honors College.
Your resume should be a succinct, compelling outline of your experience and academic work.
- 2 pages maximum.
- Education: Cumulative GPA, degree plan, number of honors hours and total number of hours completed, and class standing (sophomore, junior, senior).
- Research Experience: lab experience, presentations, posters, publications of any kind, projects underway.
- Honors & Awards: scholarships, previous grant funding, other honors.
- Relevant Experience: leadership experience, community service, work experience, significant hobbies.
- We recommend that you review the online resume resources provided by the Career Development Center.
- Ask someone in the Career Development Center to review your resumebefore you submit it.
- You must submit a current copy of your transcript.
- We accept an official or unofficial transcript. Highlight honors courses on your transcript!
If your travel is for two weeks or less submit an impact essay.
- 500 words maximum.
- Thoroughly describe the purpose of and justification for your intended travel, including your role, and the relevance and impact of this travel on your academics, research and professional goals. Be as specific as possible. For instance, where will you be collecting data? Who will you be talking to? Provide the URL of the website associated with the destination, if possible. Provide the name of the specific town(s) and/or organization(s) you will be working in.
If your travel is for fifteen days or more submit a research proposal.
- 5 pages maximum
- Craft a well-written, carefully documented research proposal that shows you know something about your field and project. Typically all research proposals will include a problem statement/justification, background/literature review, and a methods section. Explain in detail how your travel contributes to this research project and what you will be doing. The structure of the proposal will vary depending on your discipline and whether this is a scholastic, creative, or experiential thesis proposal. Please direct questions to Dr. Jennie Popp at email@example.com 479-575-7381.
Prepare a daily itinerary, including
- Dates of travel
- Note your activities for each day
Using the Honors College Proposed Travel Budget Form, prepare a travel budget that includes:
- Total cost of transportation
- Registration fees
- Publishing and abstract fees
- Any other relevant costs
Prepare a list of other funding sources that you have to help pay for the travel, including:
- SURF or Honors College Research Grant
- Fellowship or scholarship funds
- Departmental or college funds
- Mentor funds
- Personal funds
- Other sources of funding that may be available
You will include this list on the budget form.
Tell us why your research matters!
- 3 sentences maximum.
- Use language that a general audience can understand.
- Think big picture!
- Ask your research faculty mentor to complete the Mentor Recommendation Form. Let your mentor know that s/he will receive an email from firstname.lastname@example.org with instructions on how to submit their recommendation letter, once you have submitted the application.
- The application will ask you to provide the name, title and email addresses of the faculty member mentoring your research.
- Provide the name and email address of the head of your department. Your department is that of your primary major. Let your department head know that s/he might receive an email from email@example.com asking if s/he approves of your proposed travel. It is your responsibility to explain the nature and importance of your travel to your department head. If we decide to award your grant application, we will then email the department head to ask for his or her approval. Your travel plans must be approved by your department for you to be awarded funding.
Before you begin conducting your research, you must attain the appropriate research compliance approvals. If you are awarded this grant, the Honors College will not post any funds until you have your research compliance protocol in place. Talk to your mentor about submitting the protocol application, even before hearing about funding. More details under Got the Grant!
Prepare a single document in PDF format that includes, in this order:
- Academic Resume
- Current Transcript
- Short-Term Research Travel Grant Essay
- Daily Itinerary
Tips on Creating Your PDF
To convert Word documents into PDF format:
- You can select "save as" from the File menu, then select PDF format.
- Or you may download software to convert text files to PDF.
Not sure how to create a single PDF from multiple files?
- You can work within Adobe to combine multiple files (go to File, then Create, then Combine Files Into Single PDF).
- Or you can print and scan all of your documents to create a single PDF.
The maximum size for a single file upload is 10 MB. You can upload a maximum of 20 MB for the entire form.
The online form will prompt you to upload your budget form and enter the following information:
- Research significance
- Travel information
- Mentor contact information
Fill out the online Short-Term Research Travel Grant application.
Questions? Contact Chelsea Hodge at firstname.lastname@example.org or 479-575-3127.
Congratulations! The Honors College Travel Grant will help you conduct your research and share your findings with other professionals in your field.
What’s next? Before you depart you must:
To accept your grant, please complete and submit the Short-Term Research Grant RSVP form. Carefully read the conditions of the grant before submitting the form.
- With the help of your mentor, submit the appropriate Research Protocols to Research Compliance at the University of Arkansas. Submit these protocols as early as possible, as it will take Research Compliance a while to review your submission. You must have proof of Research Compliance approvals or exemptions before you begin research. The Honors College will only post your funding after we receive confirmation of protocol approval or exemption.
- If you are traveling internationally, you must research what, if any, research compliance regulations your destination country has in place. On the Final Research Proposal form, you will be asked to describe what these regulations are and what you have done to fulfill them. It is vital that you are prepared for the country’s regulations before you depart.
- Visit the Student Travel Information web page and read the Student Travel Checklist and Policy, then fill out the following forms:
- Student Travel Notification Form. Submit to the Dean of Students, ADMN 325.
- Student Information Request Form. You will need three copies; submit one copy to your faculty mentor, one copy to the Dean of Students, ADMN 325, and one copy to the dean of your college of enrollment (Fulbright College, Walton College, etc.)
- If traveling internationally, fill out the Independent Student Travel registration form through the Office of Study Abroad.
- Send copies of both forms to the Honors College, after you have submitted them to the appropriate offices. If traveling internationally, forward the email confirmation of the Independent Student Travel form to the Honors College. Submission to the Honors College is meant to confirm you have registered your travel. We will not forward any forms for you, nor does submitting to the Honors College replace submission to the Dean of Students, your mentor, or the dean of your college. You must submit all documents or your funding will be terminated.
If you will be driving, fill out an Authorization to Operate Motor Vehicle Form and take to Risk Management, ADMN 321, at least 7 days prior to the trip to allow time for checking driver records. You will also need to watch the driver safety video (required) in Room A665 of the Arkansas Union (above the Computer Lab in the Office of Student Activities).
Once you return from your travel, submit your Short-Term Research Travel Grant Documentation. Funds will be posted to your UAConnect account when we receive your documentation. You may receive up to 75% of your funding in advance of your travel if you have a large up-front expense (such as a flight) or your travel is for three weeks or more. To be reimbursed for a large up-front expense, you must email the receipt for your purchase to Chelsea Hodge at email@example.com